Personally Identifiable Information - Customer Guide

Modified on Tue, 16 Jan 2024 at 02:14 PM

Personally Identifiable Information (PII) refers to any data that, alone or combined, identify a specific individual. Tall Bob takes safeguarding your data and earning your trust seriously. Protecting your PII is paramount for every campaign, especially during crucial data transfer stages. This guide equips you with the knowledge and tools to securely send PII data to Tall Bob, ensuring maximum campaign effectiveness and building a rock-solid foundation of trust.

Disclaimer: This guide is a helpful companion, not a definitive rulebook. Remember, your internal policies and regulations regarding PII data handling hold top priority.

Encrypting PII Data:

Protecting Personally Identifiable Information (PII) is crucial in today's digital world. Breaches can have devastating consequences for individuals and businesses alike. Encrypting PII before sending it adds a powerful layer of protection, safeguarding your data from prying eyes. Here are some key benefits of encrypting PII data before sending it:

1. Enhanced Confidentiality: Encryption scrambles data into an unreadable format, protecting it even if intercepted. Think of it as a secret code only you and the intended recipient can understand.

2. Mitigated Breach Impact: Encrypted PII is harder to exploit in a breach, buying you time to respond and minimize damage. It's like an extra layer of security for your castle walls, making it tougher for intruders to break in.

3. Regulatory Compliance: Encryption often aligns with data security regulations, helping you avoid potential fines or penalties. It's like having a fire escape route in your building, ensuring compliance with safety standards.

4. Increased Trust and Confidence: Encryption demonstrates your commitment to data protection, and building trust with customers and partners. It's like offering a secure vault for their valuables, showing you take their trust seriously.

Password-protecting a file in Windows can be achieved by using tools like 7-Zip. 

While using a Mac, file encryption can be achieved by using a terminal. Please follow the steps below:

  • Open your Terminal and type zip -er and Press the space bar once. 

    [Rather than “desiredfilename”, you should enter your zip file name]

  • Drag and drop the file or files you want to compress into a zip file into the Terminal window. The file name should now appear in the terminal window and then press Enter.

  • You will be prompted to enter a password. Note that no characters will appear in the Terminal. Press the Enter key and then verify your password.

Please note that you can’t password-protect CSV files.

Tips for securely providing Tall Bob with the password

Sharing your encryption password through the same channel as your PII data is like sending the lock key to the treasure chest. It completely negates the security benefits of encryption, leaving your sensitive information vulnerable. To keep both your data and password secure, consider these alternative channels for password sharing:

  • Secure Messaging Apps. Tall Bob recommends using messaging apps like Slack for effective and secure password-sharing

  • Dedicated Password Management Tools. Tall Bob recommends using tools like 1Password for effective and secure password-sharing

Tall Bob recommends using dedicated password management tools or secure messaging apps for password communication. These channels offer additional layers of security and encryption, minimizing the risk of unauthorized access.

Click here to know Tall Bob's current PII process

Disclaimer: Please remember that Tall Bob cannot guarantee data security if sent unencrypted.

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